Write Up:

MoDOT’s customers expect transportation improvements to be completed and roadways opened quickly with minimal impact on their lives. Delivering projects by the contract completion date is the target for all projects and is considered a commitment to Missourians and drivers. Completing projects on time helps maintain credibility with Missourians, minimizes drivers’ exposure to work zones and provides facilities in good condition that improve safety and reduce vehicle maintenance costs.

MoDOT works to meet the initial contract completion date by preparing accurate plans and quantities, setting ambitious but achievable completion dates and setting liquidated damages to reinforce completion dates without undue bid risks. In the first three quarters of fiscal year 2024, 76% of all closed-out projects were completed by their planned completion dates.

Weather, additional work or a MoDOT directive sometimes necessitates an authorized extension of the completion date without any financial assessment to the contractor. In the first three quarters of fiscal year 2024, 94% of the closed-out projects were completed by the adjusted dates.

Sometimes a contractor misses the contract completion date and is assessed damages. During the first three quarters of fiscal year 2024, several road and bridge contracts could not be completed within the original contract date. Of these, 10 were extended due to extra work, 29 were extended by MoDOT, six were extended due to weather, and 14 missed the deadline with damages assessed totaling $403,300.

The target for this measure is to have at least 80% of projects completed by the original completion date. At the end of FY 2023, the average number of all contracts completed by the original completion date was 70%. 

Purpose of the Measure

This measure tracks the percentage of road and bridge projects opened by the commitment date established in the contract. This commitment also includes local public agency projects and multimodal projects (rail, aviation, waterway and transit).

Measurement and Data Collection:

For road and bridge projects, the project manager collaborates with the project team to establish the project completion day which is specific to when the road or bridge project will be opened to the public so to eliminate a financial penalty. The resident engineer uses the AASHTOWare system to track and document the work. Local public agencies and multimodal agencies use staff or consultant resources to set contract completion dates and track performance. 

The target for this measure was set by management directive.