Allowable expenses for all State Planning and Research (SPR) activities follow the guidelines as noted by the Federal Highways Administration (FHWA). The SPR guide located at the following link: http://www.tfhrc.gov/sprguide/index.htm contains FHWA guidelines for the SPR funds. Also note the list below, which denotes appropriate expenditures for SPR funds. Furthermore, the proposal should include qualifications of the principals as noted in Section (4), Paragraph (B). The Offeror should be able to perform all duties as noted in the proposal within the budget noted in Section (2), Paragraph (A).
FEDERAL FUNDS ELIGIBLE COST TYPES
Salary Based on actual time expended on work tasks at the current approve gross salary;
Fringe Benefits Based on provisional rate, subject to audit, of direct salary costs; Rate is set on the basis of employer’s actual cost for health insurance, group life insurance, retirement plan, workers compensation, holidays, FICA taxes, accrued costs for sick leave, vacation and other items included in the employer’s approved fringe benefit package, to the total annual salaries paid. Rate is adjustable.
Other Direct: All direct, non salary costs, must be directly related to work task and would include but not necessarily be limited to:
Training and Seminars
Postage and Shipping
Printing and Reproduction
Travel-Mileage, Lodging, Meals, Tickets, etc.
Telephone Long Distance Calls
Equipment Rental and Maintenance*
GIS and Mapping
Computer Equipment and Software*
*Must meet Federal and State procurement regulations and standards.